Conflict of Interest Policy

All employment policies

1. Purpose

To identify, disclose and manage conflicts of interest so that University decisions are made objectively and in the institution's and the public's interest.

2. Scope

This policy applies across Future University in Egypt — all faculties, the Dental Hospital, the training Pharmaceutical Factory, student housing and administrative units — and to students, faculty, staff and, where stated, contractors and suppliers.

3. Definitions

Conflict of interest

A situation in which a personal interest could improperly influence an official duty.

Recusal

Withdrawing from a decision because of a conflict of interest.

4. Policy statement

• Members of the University must avoid, and promptly disclose, any personal, financial or other interest that could improperly influence their University duties.
• Disclosed conflicts are managed through recusal, oversight or other proportionate measures.
• Conflicts are considered in admissions, examinations, appointments, procurement, research and governance decisions.
• Non-disclosure of a material conflict is a disciplinary matter.

5. Procedures

1. Staff and committee members declare relevant interests on appointment and when a conflict arises in a specific matter.
2. A declared conflict is recorded, and the individual withdraws from the relevant decision or is subject to additional oversight.
3. Research, procurement and examination processes include explicit conflict-of-interest checks.
4. Failure to disclose is handled under the applicable disciplinary procedure.

6. Roles and responsibilities

• Committee chairs — manage declared conflicts in decisions.
• Human Resources Department — maintains interest declarations.
• University Council — oversees the conflict-of-interest framework.

7. Related policies

• Code of Professional Ethics and Conduct
• Anti-Corruption and Anti-Bribery Policy
• Research Ethics and Integrity Policy

8. Legal and cultural alignment

Required by NAQAAE governance and ethics standards and reflected in ACPE and research-integrity expectations. It operationalises the Code of Professional Ethics and Conduct and complements the Anti-Corruption and Anti-Bribery Policy.

9. Monitoring and review

Reviewed at least every three years, or sooner if Egyptian law, regulations of the Supreme Council of Universities, or THE/accreditation requirements change. The policy owner is responsible for monitoring how it is applied.

Document control